FACT BOARD MEETING
JANUARY 5, 2018
The meeting was called to order at 8:06 a.m. by President Ron Hinkle. Board members present were Larry Baker, Kathy Seidling, Steve Steele, Donna Murphy, Ken Trusty, Todd Williams and Marty Burleson. Guests present were RC Wilkins and Beryl Baker.
The minutes of the December 15, 2017 meeting were unanimously approved as presented upon the motion of Todd, seconded by Donna.
The treasurer’s report was unanimously accepted upon the motion of Marty, seconded by Steve.
Ron wished everyone Happy New Year and that 2018 will be an exciting time to be on the Rialto Board of Directors. He thanked everyone for the work on the New Year’s Eve Gala and a special thanks to Todd and Larry for all of their behind the scenes work. A special thanks to Steve and Lisa for their $6,000 donation and to Donna for her $1,000 donation. An Executive Session will be held at the end of the meeting to discuss a personnel issue.
A contract has/will be given to Tom Bruno for signature for the Valedictorian and the Sorcerer.
The Florence Chamber/Rialto New Year’s Eve Party was discussed. Ron has recommended and would attend an after-action meeting with the Chamber but it has not be scheduled as of now. The Treasurer’s report indicated that the bar sales were $922. Difficult to estimate net because we cannot calculate how many drinks are remaining on liquor purchased or how many drinks remain in bottles. Our half of the profit has not been determined as all of the auction items have not been paid. The Chamber has indicated that they may not do the event next year. No decision was made on whether or not the Rialto would pursue the New Year’s Eve event next year.
We did not hear from the company regarding an ATM. The importance of getting a Wi-Fi connection so that we can accept credit cards was discussed. It was the consensus of the board that we have something in place for the Exit Laughing play. Marty will contact Century Link and Charter regarding the installation cost and the monthly charges.
There has not been any discussion at the Chamber regarding the Chamber Banquet at the Rialto. Mike Vendetti is in charge of banquet.
We will remove a Fremont Community Choir performance from the agenda until they contact us.
Joel Davis has not returned any calls. We will remove this from the agenda until he gets back to us.
RC said the Rialto Players discussed their shows. The play committee presented three plays to be read to see if they wanted to do any of them. Exit Laughing was discussed and what needs to be done. Tickets need to be printed immediately RC will talk to Henry at ITO’s to see if he would sponsor the tickets and have a coupon printed on the back of the tickets. The posters are done and the tickets have been designed. RC is currently under budget. Ron recommended that a work schedule be set up beginning with Exit Laughing so that we do not have to be here every night. We can also include the Rialto Players in that schedule. Todd wants to meet with the Rialto Players to get them to volunteer their time toward their dues or pay their dues. A Special Event license will also be required. Ron will submit the request. Because of the fifteen day limit we can have a special Event license, Marty made a motion, seconded by Todd that we only serve alcohol at the Friday and Saturday performances. Motion was unanimously passed.
The Rialto Players have proposed at Talent Show, “Fremont County Has Talent”, a Variety Show on April 13. and April 14. The director is Susan Haws. Ticket prices the same as the play. Projected profit is $2,720. They plan to have 30 acts. They will have auditions. We will need sound for the play as well as the talent show.
Todd is working on the Battle of the Bands. He has received one maybe. There doesn’t seem to be much interest. Todd said he would pursue it for a couple of weeks and if he doesn’t have positive response we can drop this idea for now.
The Board discussed a venue cost that takes into consideration the time the board spends before, during, and after events held at the Rialto. A breakdown of the cost was given to the board for review. The recommendation from the fundraising committee was to use the rate of $12.50 per hour for our time. This guideline would give us the minimum amount that would be charged. Todd made a motion that we use the $12.50 per hour as a base line for venue rental, seconded by Ken. Motion was unanimously passed.
Kathy had to leave the meeting at this time.
A proposal to rent the Rialto for a part of Junktique that the Chamber is planning for September 21 and 22. The Chamber is going to present this to the Merchants Assoc. The venue cost would be approximately $775 per day with two people for security. They would like to have an answer by the end of February.
We received a proposal from the School Resource Officers Joshua Sweeney and Cline. They would like to use the Rialto on March 2, 2018 for a Casino Night. It is to raise money to send both of the School Resource Officers for the City of Florence to attend the National Association of School Resource Officer’s National Conference. They have requested the use of the Rialto at no cost. Because they are a non-profit and it is a benefit for the community, it was the recommended that we approve their request. A motion was made by Todd and seconded by Marty to waive venue fees for non-profits but limited to no more than three non-profit events per year. Motion was unanimously approved. Larry made a motion to have this event for no venue cost, seconded by Marty. Motion passed unanimously.
Discussion was held about what we do for refundable deposits to hold the date and refundable deposit for cleaning. It was the consensus of the Board to require a $200.00 refundable deposit to hold the date and a $250.00 refundable deposit for cleanup. These deposits will be required for all venue rentals. These deposits will be applicable for use by non-profits also.
We will continue to pursue volunteer recruitment to relieve board members of attending each event.
We will remove the property purchase from the agenda until further notice.
Thanks to Larry for the improvements to the concession area. Ron is going to start the process for a permanent liquor license. Larry will be contacting Sid Dardin next week for his input on the concession area.
The Fremont community Fund Request will be removed from the agenda.
Business plan, projects and Rialto Players information is needed for Alexis at our next meeting.
Marty and Susan need Project committee detailed prioritized list with bid estimates.
Ken needs the fork lift to finish the painting on the marquee.
Steve has contacted Bergeman Brothers regarding the store front, ticket booth, and entrance. They are going to start roughing in next week.
Community Relations/PR Committee
Marquee schedule will be a thank you to Donna for her $1,000 donation. The next marquee message will he advertising Exit Laughing.
Todd made a motion, seconded by Larry to go into executive session to discuss a personnel issue. The regular Board meeting was adjourned at 10:55 a.m.
A discussion was held regarding RC becoming a member of the Board. RC has been a great asset to the Board as an advisor. A motion was made by Larry, seconded by Ken that we vote on RC becoming a member of the Board. RC was unanimously elected to become a member of the Board.
Marty Burleson, Secretary.