FACT BOARD MEETING
FEBRUARY 2, 2018
The meeting was called to order by President Ron Hinkle at 8:00 a.m. Board members present were R.C. Wilkins, Todd Williams, Donna Murphy, Steve Steele, Larry Baker and Marty Burleson. Board Members Ken Trusty and Kathy Seidling were absent. Guests were Lindsay Hinkle and Beryl Baker.
The minutes of the January 19, 2018 meeting were approved upon the motion of RC and seconded by Larry Baker.
Marty presented the Treasurer’s Report. The Treasurer’s report was accepted upon the motion of Todd, seconded by RC.
The Florence Chamber sent out a letter asking for nominations for Business of the Year and Citizen of the Year. They did not have a category for non-profits. When they realized that they had not included non-profits the Chamber Board made nominations. Ron said that he had known about them selecting a non-profit he would have submitted a nomination for the Rialto.
We have a contract signed and the deposit of S450.00 has been received for the “Valedictorian and the Sorcerer”. Larry reported that Richard Thomas did not see a problem with the orchestra being located in the balcony. It was suggested that rope lights be used so that the levels in the balcony are visible.
RC reported that we are 14 days away from opening night of “Exit Laughing”. RC is still under budget and he will have program costs. The Rialto Players met last Wednesday. The production is on schedule. The next show will be “Plaza Suite”, a Neil Simon play. It will be held on June 22, 23, 24, 29, 30 and July 1. Todd made a motion, seconded by Larry to accept the Rialto Players proposal. It was unanimously approved.
A reader’s theatre based on Edgar Allen Poe has been proposed for October and “Little Women” has been proposed for December.
We need to take an inventory of custodial stock for the restrooms: paper towels, soap, and toilet paper. Larry said that he would go to Sam’s and get the necessary supplies. We also need to check the inventory in the concession area. We will have a cleanup day on Wednesday the 14th at 10:00 am.
The Variety Show will be April 27 and 28. A lady has offered a piano and she has a ramp and trailer to bring it to the Rialto. We will need to get it before the auditions on April 13 and April 14 for the Variety Show.
Frog Dawg Productions, LLC has proposed having five concerts beginning in April thru August. The concerts would be on the second Saturday of each month except for June and that would be a Friday concert. A contract has been sent to Charlotte for her signature. Her lawyer did suggest that the Rialto receive a copy of the contracts that have been signed by the performers.
The Junktique is going to he held the last weekend in September. The Rialto counter proposal has been given to Barna and we are waiting for a reply in two months. They are evaluating vendor response to 500 postcards distributed to possible vendors.
Marty has also communicated with Misty Barr regarding a graduation party to be held on May 19, 2018. She will get back to us at least 60 days before the event to sign a contract. We do not have the time of the event or whether they would need tables.
Nothing new on the volunteer recruitment.
Ron is working on the permanent liquor license application.
Alexis is not going to come to a meeting until she receives some additional information. RC and Marty both have to finish the documentation she has requested. RC will be unable to submit his until after the play.
Marty has not contacted USDA regarding grant monies available. Until it is determined whether or not there will be a government shutdown, they will not know the amount of funds available. It was suggested to inquire about grants that would help with our heating expense.
Weather has not been warm enough to finish the painting on the marquee.
The store front/ticket booth has been started.
Sid Darden has had a meeting with Larry regarding the requirements for the concession area. Larry handed out copies of Sid’s comments and the items that would be needed in the concession area.
Community Relations/PR Committee
Marquee schedule includes “Exit Laughing”, Variety Show Auditions, Variety Show, Frog Dawg Productions first concert, and private graduation party (if on contract)
Todd and Ron have a Power Point presentation for the New Neighbors on February 27, 2018 at 10:30 a.m.
Marty received a production proposal from Tammy Burke and Susan Frushour of Redhead Productions. They were proposing use of the Rialto for 2 months for preproduction and actual production plus storage for production set and required props. RHP would have their own Director, producer, stage manager and run auditions and select actors. Rialto would assist in production, set design. Incoming revenue from tickets sold and the bar revenue to be combined. All production expenses would be paid out of the gross amount and the net would be divided in half equally between Rialto and Redhead Productions. RC made a motion that we vote on the proposal, seconded by Ron and was unanimously approved. RC made a motion not to accept the proposal, seconded by Donna, because we have no time available in 2018. It was the consensus of the Board to invite them to become members of the Rialto Players. Marty will let Susan know the Board’s decision.
Donna mentioned that Karl Wurzbach with the Daily Record is very supportive of the Rialto and to let him know if there is any way he can help.
The next Board meeting will be February 16 @ 8:00 a.m.
Fundraising committee will meet March 1 @ 1:00 p.m.
There being no further business to bring before the board, the meeting was adjourned.
Marty Burleson, Secretary