FACT BOARD MEETING
FEBRUARY 16, 2018

The meeting was called to order by President Ron Hinkle at 8:08 a.m.
Board members present were Steve Steele, Ken Trusty, Donna Murphy, Todd Williams. R.C. Wilkins, Larry Baker and Marty Burleson. Board member Kathy Seidling was absent. Guests were Beryl Baker, Nancy Harvey and Lindsay Hinkle.

The minutes of the February 2, 2018 Board meeting were unanimously approved upon the motion of Todd Williams, seconded by R.C. Wilkins.

President’s Remarks
There has been a lot of work done in the past two weeks. Thanks to volunteers Larry Baker, Dave West, Rich Burleson and many others who have helped with set construction, painting walls and poles, sconces, and an unknown number of labor hours involved and everyone who helped clean and borrow chairs from FMS. Special thanks to R.C. for all of his hours working on sets, casting and directing the play.

OLD BUSINESS

Nothing new on the play Valedictorian and the Sorcerer.

Fundraising Committee

Opening night is tonight for “Exit Laughing”. RC has an invoice for the royalties for the play which will be due after the production is over. We will also have to pay for the royalties for “Plaza Suite” before the show. Royalties and scripts for ‘Plaza Suite’ will be S929.14. The contract requires no advertising or auditions until they receive payment for royalties. RC is slightly over budget for advertising but under budget for the play by $500.00. Todd will do the introductions at the beginning of the show. Ron will speak at the intermission and encourage donations.

Ron called Jerry Robinson. Ron gave Jerry an update on the activities that are going on here including the Rialto Players and that we are getting the ticket booth at the front of the theater. Ron sent him some pictures and let him know we continue to work on the business plan.

Coming up after the play will be the Fremont County Has Talent” on April 27 and April 28.

Marty has not heard back from Misty Barr regarding the graduation party.

The contract has been signed by Frog Dawg Productions, LLC for 5 monthly productions. Deposits total $1,250.00 have been received. We do not have the list yet of the bands that she is hiring to perform. She did ask if she could change the date of August 11 performance to August 4 because of a conflict with the Bell Tower. Todd made a motion that we change that date on the contract. RC seconded the motion and it was unanimously approved.

RC would like to get the royalties and scripts paid for as soon as possible for “Plaza Suite”. We should be able to purchase after “Exit Laughing” is over.

It is the consensus of the Board that we not reduce our rental fee for Junktique. We will need to staff the building for 13 hours each day. We will not be serving food or liquor. They would have access to our bathrooms which would reduce the number of Port-a-Potties that they would need to rent. We also would have additional costs for bathroom supplies.

Ken has talked to Fighting the Phoenix and he wanted it on April 20. Ken does not like the date due to the connection with marijuana. Ken will get with Charlotte and see if another date would work.

“Edgar Allen Poe” reader’s theatre. RC has the script. The cast is about ten people with the sound people and the readers. It would be held in October.

“Little Women” will be in December. One of the expenses for that would be the costumes.

Ron made a copy of the events that have been scheduled through September.

Beryl has volunteered to pay for the Permanent Liquor license application. That cost would be $3,550.00. The Rialto would pay for the costs associated with getting the managers approved, finger printed, background checks, etc. Ron and Todd will be named managers on the application. Lindsey has volunteered to be the bar manager and would be responsible and accountable for bar inventory and ordering. All orders approved by the bar manager. There is a software program called Shopkeep that we could purchase for $59.00 per month that would keep track of sales, sales tax, and any reports that are necessary.

Larry had Home Town Plumbing and River Valley Plumbing look at what is needed for the plumbing in the concession area. Larry will get back with River Valley about the cost and time frame for completion.

Larry reported that the State of Colorado has changed some of their liquor laws. They are now going to give the control of the regulations about where a liquor establishment can be located up to the individual cities.

Projects Committee

Store front/ticket booth/entrance has been started. Contractors estimate that the ticket booth will be available for use next weekend for the play.

Due to the limited amount of Special Event License we can use, it is important to get the permanent liquor license. The goal would be to have the concession area completed by the first of April.

Community Relations/PR Committee

The Directors of the Florence High School play “12 Too Many”, Talia Smith and LaNae Terrian, came to the meeting to present the proceeds to the Rialto. The donation to the Rialto was $3,805.00. The girls were invited to be a part of the Rialto Players and thanked for their donation. A photo with the presentation check was taken on stage with Exit Laughing set and available board members.

Marquee schedule – Exit Laughing, Private graduation part (if on contract). Variety Show auditions. FDP April concert; Variety Show Dates.

The email address for the Rialto is RialtoFACT@yahoo.com. The password was shared with the board.

Todd has indicated that we need to get a new website administrator. Motion was made by Todd, seconded by Steve to begin a search for a new administrator. Motion unanimously passed.

The annual meeting will be March 16, 2018 after the regular meeting that day.

There being no further business to bring before the Board, the meeting was adjourned at 10:10 a.m.

Respectfully submitted,
Marty Burleson, Secretary