FACT BOARD MEETING
MARCH 16, 2018

The meeting was called to order at 1:00 p.m. by President Ron Hinkle. Board members present were Larry Baker, RC Wilkins, Todd Williams, Ken Trusty, Steve Steele, Donna Murphy and Marty Burleson. Board member Kathy Seidling was absent. Beryl Baker and Rich Burleson were guests.

The minutes of the March 2. 2018 meeting were unanimously approved upon the motion of Larry Baker, seconded by Todd Williams.

A motion was made by Donna to pay the invoices from Bergeman Brothers and the locksmith. Motion seconded by Marty and was unanimously approved.

President’s Remarks

Ron noted that there are a number of old business items that need further discussion and action.

OLD BUSINESS

A discussion was held regarding the use of a three-compartment sink for the concession area. Larry has a smaller three compartment sink if Sid Dardin would approve. Larry has not been able to contact Sid. Donna made a motion, seconded by RC that we table a decision until we decide what we will need.

A discussion was held regarding checking ID’s on 100% of patrons attending a function. Marty made a motion, seconded by Larry that ID’s would be required if there is any doubt about the age of the patron. Motion approved with majority vote and one opposed.

Different types of licenses have different requirements for the serving of meals, snacks or no food requirements. The Arts License has no food requirements. Ron will contact the State to clarify the requirement that no exterior or interior advertising the sale of alcohol beverages on the premises is allowed. A motion was made by Larry, seconded by Donna to table submitting the permanent liquor license until our questions are answered. Motion passed unanimously. The City Clerk, Dena Lozano has agreed to do research for us.

Fundraising/Event Committee

The auditions for ‘Fremont County Has Talent’ — A Variety Show have been held. There will be 16 acts. The show will only be held on April 28. Tickets will be $7.00. Advertising will be in The Crusader, The Shopper and the Canon City Daily Record.

Marty has not heard anything regarding the FHS graduation party but will call Misty Barr.

Frog Dawg Productions, LLC still does not have a contract for the first concert on April 14. Deadline for Special Event application to be submitted to the City is March 22 (10 days preceding the last council meeting before the event). We must have a contract with a band by March 21 or we will not apply for a special event license.

RC has selected ‘Doublewide Texas’ – for the production in June. Auditions will be held April 9 and 10.

We have not received an answer from Barna regarding using the Rialto for Junktique. Todd will contract Barna to see if they are still interested.

No update on “Valedictorian and the Sorcerer”.

“Edgar Allen Poe— Reader’s Theatre” is scheduled for October and the play “Little Women” is scheduled for December.

Admin Committee

RC has some high school boys that have been working on their community hours.

A discussion was held regarding covering the bricks on the back of the stage. RC made a motion, seconded by Ken to paint the bricks black instead of purchasing material to cover it. Motion was unanimously passed. Additional paint will be purchased and it was suggested that we use the high school boys to paint.

Grants

Alexis is scheduled to attend the April 6 meeting to go over the Business Plan.

Priority and cost (at least three bids) need to be determined before we can pursue grants.

Projects Committee

The store front/ticket booth entrance is nearing completion. The brick to use on the ticket booth exterior was selected.

Concession area redesign is on hold until the board determines what we need.

Community Relations/PR Committee

Marquee schedule may include the FDP April concert, the Variety Show dates and the auditions for the play.

Deborah Morton is now the administrator for our website. She is communicating with Todd and Marty regarding some changes that she will be making. She has a lot of good ideas to make the website more user friendly.

NEW BUSINESS

RC will be working with Fremont Middle School and Florence High School to provide a drama class.

Steve received a memorandum from our insurance company that we do not have a functioning and operational central station burglar alarm with a monitoring contract. Failure to comply would result in a denial of coverage if we submitted a claim. After discussion it was the consensus of the board to “Consent to remove Theft Coverage from our policy.”

With the new outside doors, our mail slot is not available to the postman. A discussion was hold on purchasing a Post Office Box or to have a slot on the side of the new ticket booth. It was the consensus to have a mail slot.

Marty asked the Board if they would like to have the Crowning of the Pioneer Day Royalty again this year at the Rialto. The type of program to accompany the crowning would be determined. The Board agreed to host that event again this year. The date for the Crowning is September 14.

There was an attempted break in at the back door of the Rialto. Todd will check with ADT to see what theft cost would be to install burglar alarms.

On Saturday May 19, the Pioneer Museum is having a “Historic Pancake Walk” from 7:00 a. m. to 10:00 a.m. Participating businesses will have pictures of breakfast items and on the back will be some historic information about the building or other historic information regarding Florence. The business does not need to be open. It was the consensus of the Board to participate in the event and be available to give tours if the participants would like to see the inside of the Rialto. Rich suggested that the Rialto also give tours during the Merchant Car Show which will be held on Sunday, May 20th. The board agreed to open up the Rialto and several agreed to give tours.

The annual meeting will be held at 5:30 p.m. this afternoon.

There being no further business to bring before the Board the meeting was adjourned at 3:30 p.m.

Respectfully submitted,
Marty Burleson, Secretary