Call to Order – FACT Board of Directors, March 28, 2022 6:00pm
Roll Call – Carolyn Solseth, Marc Baluch, Debbie Morton, Jennifer Bowers, Sue Haws, Ron Hinkle, Marti LaCasse
Absent – Larry Baker, Ray Linebaugh

Guests –
Cynda Ruby, Owner of Two Sisters – proposal that Two Sisters Restaurant be a ticket outlet
Carolyn introduced Cynda to the board. She owns Two Sisters and Two Scoops. She is open Friday & Saturday nights until 8pm. She had the idea of partnering with the Rialto on “Dinner & A Show”, we could print a discount coupon on the back of the ticket. She can sell the tickets at her business and become a ticket outlet. Discussion was held about her proposal. Two Sisters could put posters in their windows. They have a full dinner menu. They have homestyle meals and breakfast at dinner. Marc asked if we might be able to trade feeding the band for printing on the back of the tickets. It would be nice to have “dinner and a show” option.
Cynda left at this time.

Approval of Minutes: March 14, 2022 –
Ron pointed out that it should be “Assurance” insurance company.
Jen made a motion to accept the amended minutes, Second by Ron, all in favor, motion passed

Board President Remarks – Carolyn

Carolyn’s offered her take on what she wants to do this year. Last year was a huge rebuilding year from COVID and other issues. We made it. Thanks to Jen & Ron for leading thru that. We did a good job of making it thru. We need to figure out where we want to go. We have a lot of strengths and talents on the board. Carolyn is sad to see Jen is leaving. Carolyn mentioned a “strategic board meeting”, we can’t do that exactly because we are a working board, but maybe we can do a combination. We need to pick bigger projects that we can start working on. We can make this theater what we dream it can become. Carolyn included several “strategic planning ideas” on the agenda but they are “future”. Carolyn is not a huge fan of committees, she believes we are all capable of doing the jobs given to us and can ask for help if we need it. She would like to have one person in charge, and that person can ask for help if needed. If someone says they we are going to do something, they will do it. We are all professionals, talented, smart, and we can do it. If we can spend less time hashing out what was done and just say “everything is cool”, then we can spend more time on strategic stuff to move this theater forward. Have respect for each other and respect each other and respect each other’s strengths. Everyone clapped after her speech.

Meeting Schedule

Kathy Herrin can only have “Clue” rehearsals Mon, Thurs, and Saturdays. Jen is in the cast so asked if we can move our meeting day to Tuesday just until Clue is over? Otherwise, Jen might have to resign so she can do her Clue stuff. Marc pointed out that Monday Night Football is not far away.
Deb made a motion to permanently move meetings to the 2nd & 4th Tuesdays of the month, Marc 2nd the motion, all in favor, motion passed.

Treasurer’s Report – Carolyn

Current cash balance is $5300, which is enough to get us thru April & May.

Grants – Martie

We received approval from American Rescue Plan Act (ARPA) – Ron did the work with help from Carolyn. The grant was awarded to us in the amount of $12,571 thru the Fremont County financial recovery act. It will be dispersed April 12th.
A discussion was held on what to do with the funds.
Carolyn would like to put it in operating reserve, Ron would like to put it to renovations. We could split it into reserve and renovations. Sue asked about A/C for the summer. Martie doesn’t think we should put it to renovations because we have grants outstanding that we are still waiting for. Martie asked where we prioritize the many renovations.
Deb suggested we use some of the reserve to pre-purchase licenses and royalties while we are waiting for sponsorships, and pay ourselves back once the sponsorship money arrives.
Marc made a motion to put the money in savings, Ron 2nd the motion, all in favor, motion passed.

Byron & Sarah & Martie were going to talk over the phone about the OEDIC grant. The grant people are expecting more money. They asked us to slice off some stuff from the original grant application so there is more of a focus on the Rialto. That is what Martie&co are doing. They have to have the grant edited by Thursday (Mar 31). The grant is federal, so they are waiting on more money from Congress.

Gates foundation says we are on their agenda for their board meeting end of April/early May, funding would be in June. Gates requires us to come up with 30%. Martie thinks we might be able to use tax credits to meet this 30%.

Jen’s Replacement
A discussion was held about Jen’s replacement. Hailey and Claire would be good people to consider.

EVENTS

Gnomadic Adventure – 4/7 (Levi Pollard) 6pm-?
Levi is going to give us some time, Jen will pitch for sponsorships. Ron spoke with Levi about what he needs. We would have a donation box instead of charging admission. He needs a mic and concessions. He’s providing food. The tables are already set up.

Fremont County Has Talent – 4/29 (Sue)
We have a decision to make, Sue has 11 acts, roughly 1hr entertainment, 2 of the 11 are duplicates. Sue is sad and disappointed because nobody showed up for the auditions. Sue doesn’t feel this would be a quality show with so few acts and it would limit our concession income because we wouldn’t have an intermission. Sue has a couple of new acts that are excited about being in the talent show including a 6yo pianist. The big problem is so many potential acts are not available due to competitions and school. It was suggested that we should move it to the first week in June. We discussed hat dates in June would be available. June 4th would be a good. We would need to change the dates on the flyers, tickets, posters, online events.
Deb made a motion to move to the Fremont County Talent Show to June 4th , Ron 2nd the motion, all in favor motion passed.

Front Range Big Band – 4/30 (Ron)
Marc wants to talk to Cynda about the possibility of for trading food for advertising and print her stuff on the back. Marc will talk to her and work out the details. Marc is concerned that the FB post talks more about the costumes but the band is the draw. Deb will edit the post. We discussed giving tickets to Clue as the prize for the best costume.
Ron wanted to discuss the budget because someone commented last meeting that we were spending $1500 for ads. Ron put $250 for radio, %250 for Canon City Daily Record, and $50 for FB boost. Ron wondered where the $1500 for advertising mention came from and suggested it was from the “Fools” budget. Ron’s budget is $550 total. $250 for Canon City Daily Record is the lowest price for advertising for non-profits. KRLN has $225 per month for 1 ad per day. The $250 on KRLN is probably the best deal because they match. Sue asked about PSAs on KRLN. FRBB gets 5% plus $100 gas and food. We discussed using $250 KRLN and $50 FB and not using Daily Record for advertising. Ron will see if we can get an interview with FRBB on the radio as part of the promotion.

FJHS Band Fundraiser – 5/7 (Jennifer)
Jen gave him the fee, hasn’t heard back. His fees wouldn’t include a rental deposit since we hadn’t added the fee when he first contact us. Mr. Nelson is the director of the band. He would have to rent a few tables and chairs since we don’t have enough. They shouldn’t need special event insurance since the school district policy should cover them. We just need a document or rider from the district insurance to cover us.

Clue – 5/20 – 5/22 and 5/27 – 5/29 (Jennifer)
This is going well, Jen is super excited. The set may be more complicated than expected but they will check our storage and see what can be re-used.
If we can raise $300 we can purchase the actual music, not just the piano scores. This seems like a good idea.

Summer Children’s Theater Camp – June/July (Jennifer)
Jen is still working with the teenagers who would put this on, but she is looking for an adult to come in and supervise. M-F 9am-3pm, 4 to 5 weeks. Hopefully we get enough kids registered to pay them a stipend. The teenagers (Emma & Aiden) are 16&17yo, but need an adult over 18yo to supervise. Jen asked if Twisted Sisters could supervise this (there are 12 ladies in the group) ? Martie will check.
Jen is looking at end of June, early July, with 4th of July off.
Ron is concerned that we are having the same event as Bell Tower. Sharon and Doris at the Bell Tower run their program.
Fran thinks all the organizations are changing hats after Covid and becoming more cooperative moving forward. Fran will check with Bell Tower to see about their summer camp.

Arsenic and Old Lace – September/October (????)
We do not have dates set because we have to wait for Lloyd to pay for it. Ron will check with Lloyd to see when he can pay. We can’t do any advertising until the license is paid.

SOCOSS Pageant – Date TBD (Ron)
No date yet.

Storyteller Expose – Fall 2022 (Larry)
Larry isn’t at the meeting to discuss this.

Fundraising Update

Golf Tournament – (Marc)
It is likely to be June 25th at Sumo Golf Course, paid for by Canon Signature Mortgage. Marc wants to do ridiculous games on the course and he discussed some examples. The Lamberts should cover all expenses. We would need a prize for every hole. Hole-in-one insurance/promo, like winning a truck for a hole-in-one. Marc has lots of ideas for sponsoring holes. They only have 31 carts, so only 62 golfers in the tournament. Marc will take lead on this and ask for help as/if needed.

Project Update

Green Room (Ray) – Ray isn’t here.

Old Business –

Jen is leaving (already discussed)
Jen will give us a write-up of all she does, and she’ll provide logins and passwords before she leaves.

Chair dollies (Ron) –
Milo wants to build 4 chair dollies, $125 total for 4, 6-8 chairs on the dolly
Ron made a motion to approve funding for the dollies, Martie 2nd the motion, all in favor, motion passed.

Cleaning contract (Ron) –
Cammie is no longer with the cleaning company. They have put another gentleman in charge of cleaning.
Cleaning is down to the bare minimum, there is concern about the cost, but no one really wants to do it as a volunteer. Fran mentioned that she pays cleaners $25/hour.
We pay $67 for the pre-show cleaning, and 20-something for the between show cleaning on a multi-day show.

Insurance policies (Carolyn and Deb) –
This is completed – we are paying monthly, but have to pay in advance for Volunteer insurance.

Honorary board member –
Jerry Robinson (Ron) -can’t contact him, so let’s just drop it.

KRLN Advertising (Marc) –
Marc checked into their one year advertising package and doesn’t feel it is a good deal for us.

Communication between board members –
Deb researched discussion software on the website but this would require everyone to log into the website to see the posts.
Carolyn likes FB groups but several members aren’t on Facebook. It was suggested that those members might need to get FB accounts.
Email chains get complicated and people don’t change subjects and reply instead of reply-all.
Marc made a motion that we form a FB group for board communication, Sue 2nd the motion, all in favor, motion passed.
Marc will set up the FB group, make Deb an admin.

Carolyn will take over the rialtotheaterinfo@gmail.com account.

Voicemail
Carolyn would like to get our voicemail recording going. It unprofessional to not have a voicemail message capability. Jen will get it done before she leaves.

New Business Items

Fran Black – Community Liaison
Fran suggested we work with realtors to promote the Rialto. Maybe we can create a Friends of the Rialto membership, or a “welcome basket”. Fran suggested a Troupe of people on the corner of main street to promote the town and ourselves. Ron suggested a mini-melodrama. Fran mentioned Spirits of Canon City, which represents someone famous from the region.

A discussion was held about how to introduce Fran Black as the new Community Liaison for the Rialto. Ron suggested that Carolyn & Fran attend some meetings and introduce themselves.
The Merchants meeting and Bell Tower meeting were mentioned as possibilities. Merchants is 2nd Thursday at 8am at Two Sisters, and Bell Tower is at 8:30am on the 2nd Friday.

Debates for the city council candidates
Marc suggested that the Rialto could host the debates. Fox21 will be coming to Florence. Tom Piltingsrud (interim city manager) might be the one to talk to about it.
The Senior Center and Bell Tower can each have about 40-50 people, so the Rialto could accommodate more people.
Marc made a motion that we host a debate, if possible, Deb 2nd the motion, all in favor, motion passed.

Tom/Papa’s Pizza
Marc mentioned that Tom is back working at Papa’s Pizza and Marc was talking to him about possibly writing another script/play that could be performed at the Rialto.

Changing Tables
Ron mentioned that we need changing tables in the restrooms. Ron can get one thru Susan Rush for $250. It won’t take long to get one or get it installed, so we can discuss at a future meeting.

Strategic Planning Ideas (not discussed in the meeting, but included for reference)

Calendar for 4/1/22 – 3/31/23
Types of events
Number of events/month
Rialto as a community partner – how to repair relationships in community?
Friends of the Rialto – can we revive this program?
Red Brick Players – how do we get this started again? Or do we?
Volunteers – need more volunteers!
Rialto as an event center for the community
Partnerships with Harvest Players and FCT. Important to the Rialto!
Sponsorships
Organize office and files.
Written policies and procedures.

No additional business items to discuss.

Next Board Meeting Date – Tuesday April 12th, 2022 at 6pm
Meeting Adjourned – 8:15 pm

Respectfully submitted,
Deborah Morton, Secretary