June 24, 2021
FACT Board Meeting Minutes
Attendees: Jennifer Bowers, Marc Baluch, Ron Hinkle, Bethany La Loge
Absent: Mike Peterson, Larry Baker, Todd Williams, Sarah Puckett, Marti La Crosse
Call to order: Jennifer called the meeting to order at 7:30 p.m.
Old Business
Meeting Minutes
- Ron moved to approve current minutes
- Marc 2nd
- All approved – motion passed
Board Members
- Sarah Puckett has submitted her resignation letter
- The board accepted her letter
- Possible board members discussed
- Sue Haws has submitted a letter of interest
- Carolyn Solseth has submitted a letter of interest, she is interested in the Treasurer position
- Other possible board members discussed
- We will invite Sue and Carolyn to the next board meeting on 7/1/2021
- A discussion was held about Board functionality and responsibilities of board members
Banking account report:
- Checking account: $6588.47
- Savings: $1357.47
- Grant Savings: $921.59
- Added bank signers
- Ron moved to have Todd as a bank signer – discussion was held
- Marc 2nd – All approved
- Bethany and Todd will be added as bank signers
- New Treasurer will be added once they are voted in
- Jennifer brought up the idea of making our bill payments electronic
- Discussion was held and the board agreed to allow for an recurring bills to be paid automatically through the checking account
- Ron will be reimbursed $15 for printing for FCHT
Old accounts/ renewals
- Great American Insurance Company – $101.00
- LHAT – League of Historical American Theaters
- $325.00 – board approved to pay with donation received earlier in the year
- Florence Chamber of Commerce Membership
- $40.00 – Ron will check on membership fee amount
- Property Tax Exemption Form
- $250.00 because we missed the April Deadline
- We can submit a letter of waiver to get approval
- If waiver is approved, we will be refunded minus the original fee of $75.00
Committee Updates
Grants Committee
- Applying for Next 50 – Community Emergency Fund
- Grant projects: Green Room Completion, Lights and Curtain for Stage, and HVAC system
Production Committee
- Our town – Show dates July 9, 10, 11, 16, 17, 18
- Volunteer work day for clean-up and sets will be Saturday June 26th 9-12
- Need Volunteers for concessions, cleaning crew, box office
- FCHT and Melodrama deposits and check for Ray L.
- Sue Haws with FCC would like to host a sign along during the day of Aug 7th
Concessions Committee
- Budweiser will be the liquor supplier
Fundraising Committee
- Champion Express Car Wash
- Ron said we should know the total money made next week
- Karaoke Competition
- Still having a hard time getting singers
- Moved back to September (tent.)
- Little Loco Concert
- Aug 7th – board will discuss this more when Todd is present
Project Committee
- Jennifer would like all the board members to be involved
We need to focus on the first two items for now
Current Projects
- Lights, sound, rigging, curtains
- Illuminated-Integration
- Virtual meeting Thursday at 11 am with Colby: They can help us design a full set up customized for our theater and create a budget for grant writing
- Green Room
- The building permit has been located and the project can continue
- Casey Jones, Ray Linebaugh and Paul Pedtke have offered to help get it completed, along with creating a projects and materials list needed for completion.
- Balcony
- Need to look into adding staircases from balcony to stage for fire escape access, finish flooring and extend railing to have seating upstairs
- Discussion was held about future plans for upstairs, and storage for stage flats, box seats, etc.
- Ron will ask Alan Nisely about the repairs needed on the walls
- HVAC
- Martie is looking for the paperwork for the HVAC system to see if we have a warranty on them
New Business
Accounting
- Darcy’s Accounting will be taking the sales tax exempt status back over – were asked not to do this for a time
- We are responsible to process the property taxes – Jennifer is dealing with that
- They will be sending us a monthly statement from now on
Trouble shooting
- The house lights are not working correctly
- We need a plumber to come look at the women’s and upstairs bathrooms
Fire Extinguishers
- The fire extinguishers will be returned tomorrow
- $449 has been paid
FACT Meeting adjourned at 8:31 p.m.
Next Meeting Thursday July 1st, at 6:00 p.m. at the Rialto Theater
Respectfully Submitted,
Bethany La Loge
FACT Board Secretary